Online requests for two or more booths opens September 8 (9:00am Pacific Time)

Please keep your contact information up to date to ensure you receive our communications.

Your 2022 PDC Login ID and password are still valid for the 2023 conference. If you do not recall your ID and/or password, or did not exhibit in 2022, please create a new Exhibitor Account.

Welcome, Exhibitors

We look forward to welcoming you back to the 2023 Pacific Dental Conference and PDC Exhibit Hall at the Vancouver Convention Centre.

* Please note that while the conference runs March 9 - 11, the PDC Exhibit Hall is open for two days, March 9 and 10.

Information provided here will be updated on an on-going basis. Most recent update: September 9

Important Dates for Exhibitors

Wednesday, June 8, 2022
  • Website open for exhibitors to re-activate/create their accounts
Thursday, September 8, 2022
9:00am Pacific Time
Requests for two or more booths begin
  • A deposit of 50% of the requested booths' fees is required.
Friday, September 23, 2022
  • Deadline for requesting two or more booths.
  • All deposits must be received by this date. Exhibitors that have not paid the required deposit will not be considered for booth assignment.
Tuesday, October 4, 2022
  • Booth assignments sent to qualified applicants.
Tuesday, October 25, 2022
9:00am Pacific Time
One booth purchases begin
  • Full payment of booth fees is required.
Friday, October 28, 2022
  • Final payment for all assigned booths is due.
  • No refunds after this date.    Cancellation Policy
Thursday, December 1, 2022
  • Show services order forms available.
Friday, December 16, 2022
  • Last date to purchase ads for Conference Program.
Friday, January 20, 2023
  • All requests for variations from booth standards must be received.
Friday, January 27, 2023
  • Deadline for the Pacific Dental Conference rate in available hotel room blocks.
Friday, March 3, 2023
  • Website closes at midnight for booth representative registration or changes.
Tuesday, March 7, 2023
  • First booths move in as per pre-arranged schedule
  • On-site Exhibitor badge pickup open 2pm - 6pm
Wednesday, March 8, 2023
  • Booths move in as per pre-arranged schedule
  • On-site Exhibitor badge pickup open 7am - 7pm
Thursday, March 9, 2023
  • On-site Exhibitor badge pickup open 7am - 6pm
  • Exhibit Hall open 8:30am - 5:30pm
    Note: Exhibitors can enter Exhibit Hall starting at 7am
Friday, March 10, 2023
  • Exhibit Hall open 8:30am - 5:30pm
    Note: Exhibitors can enter Exhibit Hall starting at 7am
  • Exhibitor Move Out starts at 5:30pm
    Note: All exhibits must be removed by 11pm

Exhibit Hall Floorplan

The Exhibit Hall Floorplan is currently under review and will be made available for viewing once it has been approved.

Booth Pricing

All prices in Canadian funds
and are subject to the 5% GST.
Premium booth
Deluxe-Corner booth
Deluxe booth
Standard booth
All booths are 10'x10' in size.

Exhibiting at the PDC

The process of allocating booths in the PDC Exhibit Hall is as follows.

Companies wanting two or more booths

Starting September 8 at 9:00am Pacific Time, companies can login to their account and request two or more booths. Note that only requests of two or more booths are accepted during this time. A deposit of 50% of the cost of the requested booths must be made when submitting the request.

Online requests for two or more booths will close September 23, at midnight. We will then assign booths, with priority determined by two factors:

  1. number of booths requested
  2. date and time the deposit is received

As exhibit space is in high demand, we strongly recommend completing your request for two or more booths as early as possible.

Companies wanting one booth

Following the assignment process for those that requested two or more booths, any remaining booths will become available for direct purchase. Companies will be able to purchase their single booth starting October 25 at 9:00am Pacific Time.

Please note that full payment of booth fees is required at the time of purchase.

Companies will have the ability to see which booths are still available on the Exhibit Hall floor and make their own selection as to which booth and booth location would suit them best.

Cancellation Policy

For any cancellations or reductions, please notify the PDC office in writing at Cancellations received on or before Friday, September 23, 2022 will receive a full refund. Cancellations between September 24 and October 28 will receive a 50% refund. Please note in the case of space reduction, the PDC reserves the right to reallocate booth space. There are no refunds for cancellations received after Friday, October 28, 2022.

In the event that an in-person event is not permitted to happen and the PDC Exhibits Committee elects to either cancel or provide a virtual option, all exhibitors would be provided with the option of a full refund of booth fees paid.

Exhibitor Prospectus

The Exhibitor Prospectus contains important information including booth guidelines, important deadlines, exhibition dates, and much more.

view the 2023 Exhibitor Prospectus online

download Prospectus