Show Services Order Forms

Submit forms directly to the respective vendor. Instructions are included in the forms.

Vancouver Convention Centre Exhibit Services

Information on Online Ordering for Vancouver Convention Centre Exhibit Services

Order online - Vancouver Convention Centre Exhibit Services

  • Online Ordering is available 24 hours a day
  • Online Ordering allows access to all available services and the applicable pricing
  • when you Order Online you will immediately receive a confirmation and payment receipt

**Online ordering prices will increase on January 1, 2023 to reflect the 2023 Pricelists.
Be sure to place your orders before December 31 for best pricing.

Important Information from Vancouver Convention Centre

VCC's Exhibit Services Desk will be open during exhibitor move-in times and the first 2 hours of show open. Exhibitors can make on-site orders and requests here but will be subject to late rate pricing.

Very Important
Due to WorkSafeBC regulations all exhibitors are required to wear WorkSafeBC approved high-visibility vests at all times during move-in and move-out periods. For exhibitors that do not own a personal safety vest, safety vests are available for purchase on our online ordering platform and will be stored at the Exhibit Services Office for pickup during event move-in. Alternatively, we have vending machines available throughout the Vancouver Convention Centre offering safety vests for purchase. The vending machines are located at the West Loading Bays and East Delegate Concourse.

Levy Show Services Forms and Information

Complete kit of all Levy forms and information

Order Levy Services Online

  • Please register for an account using your email address as a username
  • If you do not know your booth number please enter it as "0" (zero)
  • Online ordering available until January 4, 2023

Cross Connect Customs and Event Logistics Services

Lead Retrieval Services Forms

Move In Schedule

Your move in time for the Exhibit Hall depends on the location of your booth(s).


Move out begins at 5:30pm on Friday March 10. All exhibits must be removed by 11:00 pm.

2023 Health Canada Compliance FAQs

  1. What are my responsibilities as a manufacturer/ distributor/ exhibitor if I intend to promote and sell health & dental products or medical devices at the Pacific Dental Conference?
  2. A manufacturer must have a Medical Devices Establishment Licence (MDEL) before selling any Class II, III, or IV device in Canada. A distributor or importer of medical devices cannot legally sell an unlicensed medical device and is required to obtain an Establishment Licence from Health Canada to ensure that proper distribution records are kept and procedures are in place for handling complaints, reporting mandatory problems and recalling devices. Medical devices sold by foreign manufacturers directly to health care facilities are also required to have a valid Canadian Medical Device Licence.

  3. How do I know what medical devices require Health Canada approval?
  4. It is the responsibility of the applicant to determine that the device(s) indicated on the application have been classified as a medical device and to obtain the correct classification of the medical device. Fees for the review of the application are not refunded should it be later determined that the product(s) are not medical devices or are of a different risk class. Refer to the Medical Devices Program regulations.

  5. As an exhibitor I want to comply with Health Canada’s requirements but I need some assistance. Do you have a contact person in Health Canada who can help me with these regulations?
  6. There are Health Canada contacts responsible for a variety of products so communicate with the appropriate agent responsible for the kind of products you are selling. You can email Health Canada at for more information.

  7. What section in Health Canada should I contact to find out what I must do to ensure the medical devices I am selling are safe and can be to sold in Canada?
  8. The Medical Devices Bureau-Therapeutic Products Directorate is the national authority that monitors and evaluates the safety, effectiveness and quality of diagnostic and therapeutic medical devices in Canada and decide if a product or medical device is safe to be sold in Canada.

  9. How long does it take for Health Canada to review applications?
  10. The review of an MDEL application is 120 calendar days, on average, from the day it is received by Health Canada. The length of the review of device applications varies depending on the class of the device. Class III & IV Licence applications have a target review time of 75 days and 90 days respectively and Class II Licence applications have a 15 calendar day target.

  11. What are Health Canada’s rules regarding the labelling requirements so I can sell my devices to the general public?
  12. Medical devices offered or imported for sale or use in Canada must meet the labelling requirements listed in sections 21 - 23 of the Regulations. Labelling for devices intended to be sold to the general public, the label information must be set out on the outside of the package. The information must be visible to enable the intended user to make an informed choice with respect to the device, and to permit the post-market identification of a device during a product recall.

  13. Where would I go to find out if a company holds a valid medical devices establishment licence?
  14. Holders of an active medical devices establishment licence can be found by searching on Health Canada’s website by typing in the licence # or company id or a combination of the company name, activity, country, Province / State.

  15. How do I know if a medical device is licenced in Canada?
  16. Medical Devices Active Licence Listing (MDALL) contains product-specific information on all medical devices that are currently licensed for sale in Canada, or have been licensed in the past. This system has been designed to help health care workers, who are contemplating the purchase of a Class II, III or IV medical device, to verify that the manufacturer has an active medical device licence.

  17. If my company is waiting for approval from Health Canada for my products or medical devices, can I still bring unapproved products to the PDC pending Health Canada’s approval?
  18. If you are in consultation with Health Canada and they are aware of the products, Health Canada may provide an option that allows you to bring products into Canada under certain conditions. Where companies who have not attempted to communicate or comply to Health Canada’s requirements under the Food and Drugs Act (FDA) or the Medical Devices Regulations (MDR), the Inspectorate can take appropriate enforcement action to address the noncompliance.

  19. What should I ask exhibitors if I am interested in a specific medical device but I don’t know if it has been approved by Health Canada?
  20. Ask for the company’s MDEL # and product information and go to Health Canada’s MDALL searchable online database. As a Canadian dentist you have an ethical responsibility to use products that are legally permitted to be sold in Canada.