Online requests for two or more booths is now closed
We are now assigning booths based on deposit-paid requests received to date. Any remaining booths will become available for direct purchase online starting October 31 at 9:00am PDT
Your 2023 PDC Login ID and password are still valid for the 2024 conference. If you do not recall your ID and/or password, or did not exhibit in 2023, please create a new Exhibitor Account.
Welcome, Exhibitors
We look forward to welcoming you back to the 2024 Pacific Dental Conference and PDC Exhibit Hall at the Vancouver Convention Centre.
* Please note that while the conference runs March 7 - 9, the PDC Exhibit Hall is open for two days, March 7 and 8.
Exhibitor Prospectus
The Exhibitor Prospectus contains important information including booth guidelines, important deadlines, exhibition dates, and much more.
Important Dates for Exhibitors
- Website open for exhibitors to re-activate/create their accounts
Requests for two or more booths begin
- A deposit of 50% of the requested booths' fees is required.
- Deadline for requesting two or more booths.
- All deposits must be received by this date. Exhibitors that have not paid the required deposit will not be considered for booth assignment.
- Booth assignments sent to qualified applicants.
- Final payment for all assigned booths is due.
- No refunds after this date. Cancellation Policy
One booth purchases begin
- Full payment of booth fees is required to secure purchase.
- Show services order forms available.
- Last date to purchase ads for Conference Program.
- All requests for variations from booth standards must be received.
- Deadline for the Pacific Dental Conference rate in available hotel room blocks - space permitting.
- Website closes at midnight for booth representative registration or changes.
- First booths move in as per pre-arranged schedule
- On-site Exhibitor badge pickup open 2pm - 6pm
- Booths move in as per pre-arranged schedule
- On-site Exhibitor badge pickup open 7am - 7pm
- On-site Exhibitor badge pickup open 7am - 6pm
- Exhibit Hall open 8:30am - 5:30pm
Note: Exhibitors can enter Exhibit Hall starting at 7am
- Exhibit Hall open 8:30am - 5:30pm
Note: Exhibitors can enter Exhibit Hall starting at 7am - Exhibitor Move Out starts at 5:30pm
Note: All exhibits must be removed by 11pm
Exhibiting at the PDC
The process of allocating booths in the PDC Exhibit Hall is as follows.
Companies wanting two or more booths
Starting September 12 at 9:00am Pacific Time, companies can login to their account and request two or more booths. Note that only requests of two or more booths are accepted during this time. A deposit of 50% of the cost of the requested booths must be made when submitting the request.
Online requests for two or more booths will close September 22, at midnight. We will then assign booths, with priority determined by two factors:
- number of booths requested
- date and time the deposit is received
As exhibit space is in high demand, we strongly recommend completing your request for two or more booths as early as possible.
Companies wanting one booth
Following the assignment process for those that requested two or more booths, any remaining booths will become available for direct purchase. Companies will be able to purchase their single booth starting October 31 at 9:00am Pacific Time.
Please note that full payment of booth fees is required at the time of purchase.
Companies will have the ability to see which booths are still available on the Exhibit Hall floor and make their own selection as to which booth and booth location would suit them best.
Cancellation Policy
For any cancellations or reductions, please notify the PDC office in writing at exhibits@pdconf.com. Cancellations received on or before Friday, September 22, 2023 will receive a full refund. Cancellations between September 23 and October 31 will forfeit the 50% deposit paid. Please note in the case of space reduction, the PDC reserves the right to reallocate booth space. There are no refunds for cancellations received after Tuesday, October 31, 2023.
In the event that an in-person event is not permitted to happen and the PDC Exhibits Committee elects to either cancel or provide a virtual option, all exhibitors would be provided with the option of a full refund of booth fees paid.
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